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File: MANUAL.DOC MEMOLUX USER MANUAL Version 1.05 A Personal Information Management System for the I.B.M. and Compatible Personal Computers Shareware from A-T Technology 3336 Aldridge Street Victoria, B.C. V8P 4L8 Canada (c)Copyright 1992 by A-T Technology. All rights reserved TABLE OF CONTENTS I. INTRODUCTION II. HARDWARE REQUIREMENTS III. SYSTEM SOFTWARE REQUIREMENTS 1. STARTUP FILES 2. DATE AND TIME IV. PROGRAM INSTALLATION V. THE MEMOLUX PERSONAL INFORMATION MANAGEMENT PROGRAM 1. THE PASSWORD MENU 2. HOT KEYS a. Calculator b. Calendar c. Schedule 3. MEMOLUX PERSONAL DATABASE MAIN MENU VI. DESCRIPTION OF INDIVIDUAL MEMOLUX PERSONAL DATABASE 1. DIARY a. EDIT/ADD b. PACKING c. BROWSE/PRINT 2. BOOKS, SOFTWARE, PUBLICATIONS, ETC. 3. PERSONAL PROPERTY 4. PERSONAL DATA a. EDIT b. ADD c. PACKING d. BROWSE/PRINT 5. BUSINESS, ORGANIZATIONS, CLUBS, ETC. 6. MEMOS 7. FINANCE MENU a. INCOME b. EXPENDITURES c. ASSETS d. LIABILITY e. REPORTS VII. DESCRIPTION OF THE UTILITY MENU 1. BACKUP 2. RESTORE 3. DATA DRIVES 4. SET COLORS 5. SHELL 6. EXIT TO MAIN MENU APPENDIX: A. MEMOLUX PERSONAL DATABASE AND DOS 1. CONFIG.SYS 2. AUTOEXEC.BAT B. TWO-FLOPPY-DRIVES SYSTEM C. USING THE MENU IN GENERAL D. LOCATION OF THE DATA FILES WARRANTY INFORMATION USER'S MANUAL FOR THE 'MEMOLUX' PERSONAL INFORMATION MANAGEMENT PROGRAM I. INTRODUCTION Your copy of MEMOLUX consists of one 5-1/4" (1.2M) or one 3-1/2" (720K) floppy diskette. The files contained in this diskette are listed in the file PACKING.LST. Memolux is a program that lets you input information and idea in an organized way to your hard or floppy disk and, most importantly, retrieve your information almost instantly. Whether you are a student, teacher, secretary, head of household, small business owner, or simply a PC owner, you will find yourself working more relaxed knowing that every important detail is written down in your Memolux personal information database, ready for instant recall. Below is some of the highlights of the program: - easy to install - on-line help - easy-to-use built-in word processor - advanced sum-of-product calculator, pops up anywhere you require - plan daily or plan ahead with rapid Calendar feature - generate Financial Reports quickly - powerful sorting feature lets you zoom in the records you want - generate Reports and Labels automatically from selected list - data backup and restore facilities II. HARDWARE REQUIREMENTS MEMOLUX can be run on any 100 percent IBM-compatible XT or AT computers with 450K of free RAM. A hard disk is recommended. An operating system of DOS V3.3 or higher is required. Monochrome or color monitor can be used. MEMOLUX is not designed for use in a network environment. III. SYSTEM SOFTWARE REQUIREMENTS 1. STARTUP FILES: These are the CONFIG.SYS and AUTOEXEC.BAT files in your root directory. When you initially install the program, "Install" will create these files for you, if you do not have them in your root directory. "Install" will update them if they are already there. For a detailed explanation of the content and nature of these files, see Appendix A. 2. DATE AND TIME The date and time functions of your MEMOLUX depend on the date and time settings of your computer. If the date and time have not been set correctly, modify them using the DOS commands: C:\>DATE Current date is .... Enter new date C:\>TIME Current time is ... Enter new time IV. PROGRAM INSTALLATION A hard disk is required to install this program. A. Install from floppy Make a backup copy of the original and store it in a safe place. Work with the backup copy. Insert the program diskette into A: or B: floppy drive. At the C:\> prompt type A: followed by ENTER. Now that you are in drive A: type INSTALL followed by ENTER The Install Utility screen will appear. Follow the instructions given there. After the program has been successfully installed onto your hard disk, type the word 'Memo' at the \MEMOLUX directory or your preferred directory to start the program. B. Install from hard disk Make a directory for Memolux, e.g., MEMOLUX in your hard drive and copy all the files from the program diskette to that directory ... C:\>CD\ <Enter> C:\>MD MEMOLUX <Enter> C:\>CD MEMOLUX <Enter> C:\MEMOLUX> Copy A:*.* Type the word 'Install' at the MEMOLUX directory ... C:\MEMOLUX>Install <Enter> Follow the instructions given in 'Install'. You can install it to the same or a different directory. C. Upgrading To upgrading a program which is already in operation in a given directory in the hard disk, simply copy the file IH.exe to that directory. Further information will be provided. V. THE MEMOLUX PERSONAL INFORMATION MANAGEMENT PROGRAM 1. THE PASSWORD MENU Each copy of the MEMOLUX program sold has a unique password 'engraved' in it. This password cannot be changed. It is the responsibility of the owner of this software not to release the password to others, otherwise anyone who has access to your computer can look at all your personal information! The program is activated by typing the word "Memo", followed by ENTER. A request for password menu will appear. Type your passwords in the space provided and then press ENTER. The correct password will let you get into the program. If you key in the wrong password, press any key and try again. Notice that when you enter an incorrect password, a message will appear. This message tells you that a mail order form for a copy of the software can be printed out for you when you press the F10 key. You can place an order for extra copies or send some to your friends using this form. 2. HOT KEYS Hot keys are used to invoke certain functions instantly anywhere during the program. There are two useful hot keys in this program. They are Alt-1 for the Calculator, Alt-K for the Calendar and Alt-T for the Schedule. The ESC key always puts you back to the previous screen. a. Calculator (ALT-1) To enter the numbers into the calculator, simply press the number keys on your keyboard. The NUM LOCK key should be ON automatically at this time. After you have typed in the numbers, type in an operation. Operation keys: + add - subtract * multiply / divide R square root of a number N change the number from positive to negative and vice versa other keys: E cancels the last Entry, re-enter a new number C Clears everything from the calculator = answer M Move F1 Help If you want to move the calculator, type M. The calculator will be in a relocation mode. Use the arrows keys to move the calculator to a place you want. Press ESC to save the coordinates of this new location. The calculator is ready to take in numbers. Next time you use the calculator it will be in this new location. Not only can this calculator perform individual calculations, it can also perform 'sum-of-products' calculation. E.g., try the following: 2 * 2 + 2 / 2 = 4 + 1 = 5 20 * 3 + (40 / 4) * 2 + (3 N) * 10 - 2 * (100 R) = 30 The brackets used in the above illustration are for clarity only. You do not key in the brackets. After you have finished with your calculation, press the ESC key and the calculator will disappear. Note hot key Alt-1 cannot invoke the calculator in doing the time-schedule in Diary. b. Calendar (ALT-K) The calendar begins by showing the current month. Today's date is written on the upper right hand corner. To change the calendar to the previous month use the Up-arrow key and to the next month the Down-arrow key. To change to previous year use the Left-arrow key and to the next year the Right-arrow key. This calendar is good for the years 999 A.D. to 2999 A.D. After you have finished with the calendar, press the ESC key to make it disappear. c. Schedule (ALT-T) You can use the Schedule to plan a day's activity. Various hours have been pre-entered in the first column for your convenience. Navigate the cursor to the appropriate cell and edit. You can modify the times. This Schedule is retained for one day only. It will start off with a blank Activity column when the date is changed. To print the Schedule, press the F6 key. 3. MEMOLUX PERSONAL DATABASE MAIN MENU As soon as the correct password and the ENTER key are pressed, the main menu will appear: MEMOLUX MAIN MENU 1. DIARY 2. BOOKS, SOFTWARE, PUBLICATIONS, ETC. 3. PERSONAL PROPERTY 4. PERSONAL DATA 5. BUSINESS, ORGANIZATIONS, CLUBS, ETC. 6. MEMOS 7. FINANCE 8. UTILITY 9. EXIT TO DOS There are nine items to choose from in this menu. Items 1 to 7 are your personal databases. You can choose these by either moving the cursor to that prompt and press the ENTER key or simply typing in the number 1 or 2 ... or 7. See APPENDIX C for the use of the menu in general. Item 8 is the Utility - described in SECTION VI. The last item in the main menu is the EXIT TO DOS command. Choose this option by pressing the number 9 key; a message will appear requiring you to confirm this choice. VI. DESCRIPTION OF INDIVIDUAL MEMOLUX PERSONAL DATABASE A database is a collection of records. A record is made up of fields, e.g., name, phone number, etc. The content of the field is called the entry. Each database in the Memolux program can store up to one billion records! (I haven't tested this one out yet.) This program is very easy to use, (i.e., very user-friendly). There are on-screen helps, questions, and function keys that have concise explanations. You will find that you can soon do without the User's Manual. Within each of these seven personal databases, there is a field allocated for editing. This field is called the memo field. The number of words you can enter into this field depends on the amount of memory available. A simple built-in word processor is provided for editing. If you want on-line help to use this word processor, press the F1 key. The line-position of the cursor is indicated by the line number shown at the bottom line of the editing area. The cursor movements and editing keys are: Key Result Up-arrow move up a line Down-arrow move down a line Left-arrow one character left Right-arrow one character right Ctrl-left one word left Ctrl-right one word right Home left side of line End right side of line Ctrl-Home top of window Ctrl-End bottom of window PgUp scroll up one screen PgDn scroll down one screen Ctrl-PgUp Move to beginning of file Ctrl-PgDn Move to end of file Delete delete character Backspace delete character on left side Ctrl-T delete word right of cursor Ctrl-Y delete the whole line Ctrl-V/Ins toggle insert mode on/off F5 toggle screen scroll on/off Ctrl-N insert a new line Ctrl-B reform paragraph ENTER begin a new paragraph Tab move 4 spaces right Alt-O export memo field to a file (directory must pre-exist) Alt-I import an external *text file to the memo field Alt-S search a given word Alt-A search again F10 save current work F7 save current work and leave editing area ESC ignore present editing work and exit * Text file only is allowed in the memo field. Files generated by word processors such as WordPerfect, Word and many others are not text files. The DOS text editor (Edlin or Edit), or PC-Write generates text files. The DIARY part of the program is discussed in Section 1 below. Personal Databases 2 to 6 are similar in nature. Only one of them, namely number 4 - PERSONAL DATA, will be discussed in Section 4. The FINANCE menu will be discussed in Section 7. 1. DIARY Choose a year. The DIARY menu consists of EDIT/ADD, PACKING, BROWSE/PRINT. It is valid for three years. It can be updated for future years. a. EDIT/ADD Select a month by pressing ENTER at the appropriate month. A calendar and a listing table will be shown. To enter a new record to the listing table, position the cursor at the first column and press the Down- arrow key till it passes the last row. A <new> sign will appear at the upper right-hand corner, indicating that you are in the ADD mode. Type in the day of the month (the month and the year will be entered automatically). When you press ENTER, the cursor will move to the next column. Continue with your editing there and terminate it with the ENTER or Up- or Down-arrow key. To enter detail information, use the F11 or Alt- M keys. To get help there, press the F1 key. To edit any cell, simply navigate the cursor to the correct cell and edit, followed by ENTER. To delete a row in the table, use the F5 key. Confirmation is required for the deletion. To recall all deleted records, press the F2 key. To remove all deleted records from the database, press the F7 key. Note, these records cannot be recalled using the F6 key later. The F10 key updates the calendar for you. All dates shown in the table will be marked in the calendar as well. The F3 and F4 keys change the month to the previous and next month respectively. The ESC key generally performs the abort function. You can plan your monthly or yearly activities using Diary by entering information to a date other than today. b. PACKING The PACKING menu is used in all the databases. The PACKING function makes the file that contains the memo field more compact. Without going into too much computer theory, here is briefly how it works. The content is stored in blocks of 512 bytes each in the .DBT file. Each record is stored in consecutive blocks. The next record is stored in a group of consecutive blocks next to the last record. When you make changes to the record that exceeds the space available in the last block, the entire record is copied to new blocks starting from the end block of the last record. The space occupied by the old record is left sitting there. Hence, the size of the .DBT file builds up very fast if you do a lot of re- editing. The function of PACKING is used to eliminate all those empty record spaces. You need to do PACKING only if you do much re-editing. c. BROWSE/PRINT A listing of the whole year's diary entries, grouped by months, will be given. Press F6 to print this report. 2. BOOKS, SOFTWARE, PUBLICATIONS, ETC. Similar in usage to Section 4, PERSONAL DATA. 3. PERSONAL PROPERTY Similar in usage to Section 4, PERSONAL DATA. 4. PERSONAL DATA a. EDIT In the EDIT menu, there is a table showing all the names that you have entered. The records are arranged in alphabetical orders. There are three ways to search for a record. The first method is to use the Up- and Down-arrow keys to scan the records. Press ENTER at the desired one. The second method is name search. Suppose you are looking for someone whose name is John Henry, simply type 'Henry' the TAB (the TAB key moves you from the last name to the first name area) then 'John'. As you type the cursor bar will move down to include the newly typed character. Press ENTER if you want to get into that record. If the record does not exist, a beep tone will be heard and you will have to retype the search words again. The TAB key is valid for the first two fields only. The third method is the combination of the above two. Type the first few characters of the name. The cursor bar will move down to the area of the records you are looking for. Use the Up- and Down-arrow keys to zoom in the desired one. Press ENTER to get into that record. The active keys for this table are written below. DEL - will delete the chosen name. As soon as this key is pressed, the first page of the record is shown on the screen to remind you of which record it is. A question will be asked to confirm the deletion. A 'Y' answer will make this record disappear from the table. F2 - to recall deleted records. All deleted records will reappear in the listing table. F7 - will remove all the deleted names from the database for good. They will not be recalled again even if you press F2 key. Be cautious when you decide to use the F7 key. Right-arrow - exit the listing table and moves you into the ADD A RECORD function. Left-arrow - exit the listing table and moves you into the BROWSE/PRINT menu. ENTER - will put you into the selected record instantly. Edit the fields. When you finish entering the information to the fields, press F4 to save the information to your database. If you decide not to make any changes after all, press the F2 key. It will restore this whole page to its original value. The F6 key will print the record for you. You can access the memo field directly by pressing the F11 or Alt-M keys at this time. The keys at the bottom line of the memo, namely F10, F7, ESC, F6 will help you to do the editing and printing. Pressing the ESC or F7 key will make the memo field disappear, and you can continue to edit the first page. When you press ENTER in the last field, a message will appear and ask you if you want to edit the next page. A 'N' will exit the record and a 'Y' will put you into the next page. Again the four keys F2, F4, F6, and Alt-M(or F11) are active in this page. When you finish with the last field, a question will ask you whether you want to edit the memo field or not. A 'Y' will put you into editing the memo field. To print the memo field alone, output it to a file. Use your favorite word processor to process this file for a more professional look. b. ADD If this database has never been used, you will get into the ADD menu directly. It creates the directory, the sub-directory, and the database for you. Just type in the information. F10 lists all existing records (which are empty at this time). If you do not enter the last name or the first name, you will be advised. In general, no blank entry is allowed in the first few fields that has an asterisk (*) following it. After you have entered the last and first name, enter the address and phone number. You can use the Up- and Down-arrow keys to move from field to field. Ctrl-U key will always restore the information entered previously in any field. However, you cannot go back to the last and first name fields again after you have passed it. After you have reached the last field and pressed ENTER, a message will appear to find out whether you want to enter additional information into the next page. If you answer 'N', you will be finished with this page. A second question will be asked to find out if you want to add another name to the file. If 'Y', you are back in ADD again. If you decide to add information to the second page, respond with 'Y' to the 'Additional information ? ---> (Y/N)' question. Enter information into the different fields. Make sure that the date is entered in the (mm/dd/yy) format. If you have entered an invalid date such as 02/30/80, it will turn blank. Try again. The Up- and Down-arrow keys let you move from field to field. After you reach the last field in this page and press ENTER, a blank space will explode in front of you. This space is the memo field and allows you to enter text. The active keys are written at the bottom of this space. After you have finished editing, the area will vanish and you will be asked if you want to add another name to the database. c. PACKING This function was discussed previously in Section V. 1. b. d. BROWSE/PRINT BROWSE ALL All the fields and entries will be depicted. The Right- and Left- arrow keys can be used to scroll around the entire database. You can do field editing at this time by positioning to the field entry and type in a new one. Press ENTER when you are done. Pressing ENTER will let you get into the selected record directly. If you want to print the report on the whole database, press F6. If you want mail labels, press F4. A list of mail label formats will appear. Choose the one you want and press ENTER. Note: The two 'by 3' label format needs a long carriage printer. SORT This function lets you select the fields you want to see, and also lets you impose a maximum of two sorting criteria on selected fields. When you first get into SORT, a table full of field names shows up in the middle of the screen. Use the Up- and Down-arrow keys to scan through them. You can type the first letter of the field name to jump directly to a field that begins with that letter. Each press of the same letter will take you to the next field name beginning with that letter. Choose the field you want to see by pressing ENTER. A marker will be placed at the end of that name to indicate that it is being selected. You can un-select it by pressing ENTER again. The marker will disappear. If you want to select another field, move the cursor to a new field and press ENTER. Repeat until you have picked all the fields you want. Press the Right-arrow key after you have finished with your field selection. Another table will show all the fields that you have selected. Check to see that they are correct. Press the Right- or Left-arrow or ENTER key to continue. The 'Do you want to impose restrictions on selected fields? (Y/N) -- -> _' question will be asked. If the answer is no, all records of the selected fields will be shown. If the answer is yes, a new screen will be shown. In it you will be asked to choose a field and put a restriction to it. The filter restrictions are: less than greater than equals to not equal to less than or equal to greater than or equal to is exactly equal to contains keyword: To move around this filter table a little quicker, simply key in the first letter to land the cursor on the filter that begins with that first letter. Repeat for another filter that begins with that first letter. F1 key gives you some help on the meaning of these relations. F10 shows the record list of the chosen field. (To cancel F1 or F10, simply press ESC.) Pressing ENTER, and you will be prompted with an entry. You can either spell out the entries in the space provided or use F10 and press ENTER at the preferred entry. The bottom message line will indicate the restriction that you have just chosen. You will be asked if you want to impose further restrictions on these selected fields, which will be related to the first by four options: AND, OR, NONE, QUIT. AND - The second field restriction is ANDed to the first field restriction. Repeat the field selection process to impose this new restriction. The record list will be shown if the match is found. The active keys are ENTER and F6. Also you can edit the fields. If no match is found, you will be notified. The bottom line shows you what the restrictions are. Press any key to exit. OR - The second field restriction is ORed to the first field restriction. Repeat the field selection process to impose this new restriction. The record list will be shown if the match is found. The active keys there are: ENTER and F6. Also you can edit the fields. If no match is found, you will be notified. The bottom line shows you what the restrictions are. Press any key to exit. NONE - This means only one restriction and no other relation is imposed. The record list will be shown if the match is found. The active keys are ENTER and F6. Also you can edit the fields. If no match is found, you will be notified. The bottom line shows you what the restriction is. Press any key to exit. QUIT - Lets you exit the BROWSE/PRINT menu. Example: To find out the names of people who is born after May 14. - Choose BROWSE/PRINT - SORT. - Field Choices : Last Name, First Name, Month Born, Day Born. - Press the Right-arrow key to terminate the field choice process. - Answer 'Y' to "Do you want to impose ..." question. - Begin the sorting process by choosing Month Born 'equals to' 5 (not May)! AND Day Born 'greater than or equals to' 14. If you need some help, press F10 to see the record list. If the match is found then a list of names satisfying the sorting criteria will be shown instantly. If you want a report of this list of people based on the fields chosen, press F6. If you want to print the mailing labels of these people, press F4. If you want to see a particular person in detail, simply place the cursor on that name and press ENTER. Also, you can edit the name at the cursor position. 5. BUSINESS, ORGANIZATIONS, CLUBS, ETC. Similar in usage to Section 4, PERSONAL DATA. 6. MEMOS Similar in usage to Section 4, PERSONAL DATA. 7. FINANCE MENU The finance program is good for three years. It can be updated for future years. Choose a year. The menu consists of 5 categories: INCOME, EXPENDITURES, ASSETS, LIABILITIES, REPORTS. Each category, e.g., INCOME, consists of many divisions, e.g., Employment, Social Security,..., etc. Each division holds many records which can be added, edited or deleted at your liking. a. INCOME ............................ Category Employment - ... Division e.g. Wage ..... a record Social Security - Investments - Self-employment - Pension - Other Sources - b. EXPENDITURES Residential - Food or Grocery - Transportation - Living - Clothing/Wardrobe - Misc. Deductions - Cash Purchases - Credit Cards/Loans - Insurances - Miscellaneous - c. ASSETS - Eight different assets, from A to H - d. LIABILITY Eight different loans, from A to H - When you get into any of the divisions, you will see the following menu: EDIT/ADD, PACKING, REPORT. EDIT/ADD The usage is similar to the EDIT/ADD function in Diary (section V.1.a). PACKING Serves the same purpose as described previously (section V.1.b). REPORT A report based on months in this division is produced. The subtotal amount for each month and the total amount for the whole year will be given. Press F6 for a hardcopy. In the hardcopy the name of the division will be given. Press ESC to exit. e. REPORTS Monthly report Select a month. The monthly figures on income, expenditures, assets, and liabilities will be listed. The total amount of each category is given. Press F6 to print and ESC to exit. Yearly report Wait for the calculations. The report based on the year's income, expenditures, assets, and liabilities will be produced. The total amount for the whole year in each category is given. The cash flow balance will be calculated. F6 = Print. ESC = Exit. VII. DESCRIPTION OF THE UTILITY MENU The Utility Menu consists of 7 items: 1. Backup 2. Restore 3. Data drive: 4. Set colors 5. Shell 7. Exit to main menu 1. BACKUP Before you run BACKUP and RESTORE, make sure that there are two files BACKUP.COM and RESTORE.COM in your \DOS directory. It is vey important that data files should be backed up regularly to floppy diskettes. The reason is that if one day your hard disk fails to work, or if the database files are 'corrupted', you still have a working copy of the data at hand. You can backup the MEMOLUX personal databases from any of your hard disks onto a floppy disk. Choose the appropriate personal database and press ENTER. You then choose the floppy drive you want your data to backup to. All data in that floppy disk will be destroyed after new data has been backed-up to it. Hence, use a separate set of floppy diskettes for each database. Label this data disk with a name so that you know what it is. Repeat for other databases. Alternatively, you can make a duplicate of the data to the installed \BACKUPS sub-directory by choosing the 'DUPLICATE' option in the BACKUP Sub-Menu. The DOS command "Replace.exe" is required in C:\DOS for this purpose. Later, if you encounter any problem with the data of a given database in the sub-directory (e.g. \P_DATA), you can copy the appropriate files from the \BACKUPS sub-directory back to that sub-directory. 2. RESTORE To restore information from your floppy diskettes back to your target hard drive. Choose floppy drive A: or B:. Put in the appropriate previously backed-up floppy, close the drive lock and press ENTER. The restore instruction will be given. Proceed by pressing any key. Caution, make sure that the destination drive is the one you have in mind. 3. DATA DRIVES: Your data can reside in any drives (from A to Z). Using floppy diskettes to hold your data offers the most security for your data: - run Memo program (usually in C:) - use the DATA DRIVES: UTILITY to change the data drive to A: - put floppy in drive A:. The program will communicate with this floppy. - after data has been transferred to the floppy, remove floppy. Since the data resides in the floppy only, nobody can access it after you have removed it from the system. This mode of operation offers the most security to your data. More than one database can be put on one floppy diskette. 4. SET COLORS If your computer is not capable of displaying colors, the monochrome screen is what you will get. If your computer is equipped with a color graphics card and a color monitor, you can adjust the display colors using this menu. The screen always starts up with the default colors. Function keys F3 and F4 control the normal foreground and background color. Function keys F5 and F6 control the foreground and background of the active input/output prompt area. This area is where the cursor is located and is ready for you to enter data. A sample of its colors is shown in the lower box and next to the 'Active I/O:'. Function keys F7 and F8 control the foreground and background of the non-active input/output area. This area shows previously entered data. You cannot enter data until the cursor is placed in that area. A sample of its colors is shown in the bottom square next to the 'Non-active I/O:'. The Shift key + the above function keys move the color steps backward. If you decide to keep these settings, use the F2 key to save it for subsequent use. ESC key will abort all the changes you make to the color settings and restore them to their default values. These settings will be in effect for subsequent use after you exit the UTILITY MENU and back to the MAIN MENU. 5. SHELL This utility shells out to DOS and lets you run your favorite word processor, games, spreadsheet, or any program from within Memo. After you are done with your program, type EXIT to get back to Memo. If you use a word processor to edit a file, make sure it is a text file before importing it to the memo field area. 6. EXIT TO MAIN MENU Exit back to MEMOLUX main menu APPENDIX: A. MEMOLUX PERSONAL DATABASE AND DOS 1. CONFIG.SYS When a computer loads the operating system at startup, one of the files automatically searched for is CONFIG.SYS. If this file exists, it will inform DOS that there are modifications to its normal architecture such as how many files can be open at one time, how many buffers of memory are needed, and what nonstandard device drivers you are including as part of the DOS Basic Input/Output System (BIOS). When DOS opens a file, it stores the name and status of the file in a table reserved for handling files. This table is sometimes called file handlers. Each handle can open one file and keep proper track of it. If you have DOS V3.3 you can specify more than 20 files up to a maximum of 255 at any time by specifying that number in the CONFIG.SYS file. The default number of files is 20. With this default setting, you can only edit 10 database files in any one run of the program MEMOLUX. Hence, the recommended value for this application is 199 or more. The number of buffers that you specify in the CONFIG.SYS controls the number of bytes of memory to be used in buffering disk input and output (I/O). Buffers take up space in memory, so you should not increase their number to a value greater than 30. The default number of buffers is 15. DOS allows modifications to the BIOS with device drivers through the modifications you make to the CONFIG.SYS file. One of the most widely used of these devices is the ANSI.SYS file that comes with DOS. This file accommodates nonstandard hardware and software calls. Hence, your Config.sys should have the following lines: FILES=199 BUFFERS=25 DEVICE=C:\DOS\ANSI.SYS (Note, check that you have the file ANSI.SYS in your \DOS directory, which comes with DOS.) 2. AUTOEXEC.BAT MEMOLUX performs data Backup and Restore actions at the DOS level from within the program. Hence, it necessary to make sure that the DOS environmental variable COMSPEC is pointing to a place where the application can find COMMAND.COM. AUTOEXEC.BAT is a batch file that the operating system will execute at start up. Therefore, You have to include the following lines: SET COMSPEC=C:\DOS\COMMAND.COM in your AUTOEXEC.BAT batch file. Install will create or modify the files CONFIG.SYS and AUTOEXEC.BAT for you. You can also create or modify these files yourself using a text editor. Examples of text editor are Edlin or Edit (comes with DOS), PC WRITE, WORDSTAR(in non-document mode), etc. After any modification, turn the computer off and on again (or press the Reset button) in order to make the changes made to these files effective. In order that Memolux can be invoked in any working directory, include in your PATH the directory e.g. \MEMOLUX where Memolux is being installed. PATH C:\;C:\Dos;C:\Memolux Also, in order that the Memolux can find its component files, namely Sub_dir.mem, include the line: APPEND C:\Memolux in your autoexec.bat file. B. USING THE MENU IN GENERAL Each item in the menu is called a PROMPT. The active prompt is high- lighted. You can go from prompt to prompt using the cursor control keys (i.e., The Up/Down, Left/Right, Home/End keys). Wrap-around action is performed automatically when you go pass the last prompt. The following keys perform the following actions for the prompts: Up-arrow Previous PROMPT Left-arrow Previous PROMPT Down-arrow Next PROMPT Right-arrow Next PROMPT Home First PROMPT End Last PROMPT First Letter Choose PROMPT with the same ENTER Choose PROMPT PgUp Choose PROMPT PgDn Choose PROMPT ESC Abort PROMPT selection D. LOCATION OF THE DATA FILES The data files (files where your information is kept) can be found in the sub-directories of your installed directory. They are respectively: \D_DATA - for 1. Diary \B_DATA - for 2. Books, Software, Publications \R_DATA - for 3. Personal Property \P_DATA - for 4. Personal Data \S_DATA - for 5. Business, Organizations, Clubs \M_DATA - for 6. Memos \F_DATA - for 7. Finance \Files - destination directory for exported memo field files \Backups - a duplicate of data files of the databases WARRANTY INFORMATION A-T Technology warrants for a period of thirty (30) days following the original purchase, as evidenced by your receipt or invoice, of this copy of MEMOLUX Personal Information Management Program is free from substantial errors or defects that will materially interfere with the operation of the program as described in this user's manual. If you have found any such error or defect in the program during the warranty period, write to A-T Technology. We will attempt to help you correct or avoid the problem. If the disk is physically or magnetically damaged, we can replace it. However, in no event shall A-T Technology's liability for damages to you exceed the price paid for the software, regardless of the form of any claim. You are entitled to use this product for your own use, but may not sell or transfer reproductions of the software or manual to other parties in any way. You may use one copy of the product on a single terminal connected to a single computer. A-T Technolgy specifically disclaims all other warranties, expressed or implied, including but not limited to, any implied warranty of merchantability and/or fitness for a particular purpose.